HOA newsletter
Keep every resident informed. Without the monthly production.
Updates, notices, events: let them come in through a form on your homeowners association's website. Pick what goes in this issue, review, and send.
One form for every notice
Give residents and board members a single form on your association's website: maintenance notices, pool schedules, meeting minutes, upcoming events. Everything lands as an entry, ready for the next issue.
- One form covers notices, events, and reminders.
- Entries wait in Gravity Forms until you are ready to build an issue.
- No inbox full of Word attachments to track down.
Not another Word template
A Word or PDF template still means retyping last month's file from scratch. This one is built once in MailPoet, and every entry that comes in through the form fills it in for you.
- The layout is already built: header, notices, footer.
- Entries fill it in, so nothing gets retyped.
- Update the design once and every future issue keeps it.
Every issue, on record
Every newsletter you send stays in MailPoet: what went out, when, and to whom. If a resident says they never got the water shutoff notice, you can check.
- A full send history, always there when you need it.
- No digging through someone's Sent folder to prove it went out.
- One place to point to when a resident asks.
Built to outlast one term
Board members change. The newsletter does not have to start over. The form, the template, and the process stay in place: the next volunteer opens Gravity Forms, picks the entries for this issue, and sends.
- Setup does not live in one person's inbox or head.
- A new volunteer picks up right where the last one left off.
- No handover document explaining how the newsletter gets made.
A free HOA newsletter template
A Gravity Forms form for resident and board updates, plus a starter MailPoet newsletter already built to match it. Import both, and your next issue is a matter of picking entries.
Zip with the Gravity Forms form, the MailPoet newsletter and a short readme. Needs MailPoet for Gravity Forms 1.3 or newer.
Frequently Asked Questions
Questions HOA boards ask
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What should an HOA newsletter contain?
Maintenance notices, upcoming events, meeting minutes, and reminders residents actually need. Keep it short: one issue, a handful of items, nothing that could just as well have been an email nobody reads.
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How often should we send an HOA newsletter?
Monthly is standard for most associations. Send more often only if there is enough happening to fill an issue: a monthly newsletter people actually read beats a weekly one they skip.
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Can residents submit updates themselves?
Yes. Put the form on your website and residents can send in notices, events, or questions directly. Each submission becomes an entry you can pick for the next issue, or leave out.
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Does this work on our existing WordPress site?
If your site already runs Gravity Forms and MailPoet, yes: nothing to migrate. If you do not have those yet, you will need both installed first; the plugin connects them.
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Is there a sample HOA newsletter I can look at?
Yes. Import the free template below, generate a draft from a few test entries, and you have an HOA newsletter sample to show the board: header, notices, events and footer, laid out in MailPoet. Every real issue after that follows that example.
Give your association a newsletter that keeps up with you
Build the template once, then let entries fill each issue. Review before you send, every time.
Works with Gravity Forms + MailPoet. AI features need WordPress 6.9+.